AIWC Privacy Policy

AIWC Privacy Policy

American International Women’s Club Frankfurt Taunus Rhein-Main

Hollerberg 1

61440, Oberursel

Phone: +49 (0) 6171 580835

Website: https://AIW3SC3.wildapricot.org     https://aiwcfrankfurt.org

Website Administrator: Anna Davis

Email: aiwcfrankfurt.website1@gmail.com

Data Manager: Heidi Jung

Email: aiwcfrankfurt.data@gmail.com

At The American International Women’s Club Frankfurt Taunus Rhein-Main (AIWC), we place a high priority on protecting your privacy. We want all of our members to be informed and feel comfortable with how any personal information you share with us will be looked after and used. This Privacy Policy sets out how we collect, use and store your personal information (this means any information that identifies or could identify you), and your right to make individual decisions about what information about you we use. We are committed to complying with the standards of the EU General Data Protection Regulation 2016/679 (GDPR). For this purpose AIWC is considered a "data controller" and is responsible for, and controls the processing of, your personal information.

What Personally Identifiable Information is Collected

AIWC members who fill out a membership form, log onto www.aiwcfrankfurt.org, and sign up to receive AIWC e-communications voluntarily provide us with contact information. Information collected includes but is not limited to: name, address, email address, telephone number, spouse/partner’s name and employer, citizenship, activity interests, and volunteer interests. We may use this information to contact you regarding upcoming activities, searches for volunteers, RSVP’s to activities, and membership renewals. You may always "opt out," either now or at any time in the future, if you do not wish to receive our messages.

Cookies  

www.aiwcfrankfurt.org uses "cookie" messages to automatically help provide better services. The cookie is used to identify your device to the website when you visit again so the site can load your preferences, automatically accept your credentials or otherwise personalize the experience. Cookies do not store personal information about you, just information identifying your device. You can reject cookies or cancel them by instructing your Web browser accordingly.

How Your Information May Be Used

We use your personal information in specific and limited ways related to the running of the club to: process and manage your membership, communicate with you about club activities and events, notify you about club elections and other issues related to the governance of the club, provide you with the Zusammen newsletter, answer your requests, register you for activities, inform you about our charity efforts, manage the membership directory, manage activity groups you may belong to such as Arts & Culture, Trips and Travel, Mother’s Corner, Tennis, and others, and other club and membership-related activities. We do not share your personal data outside the club. You may choose to opt out at any time, which will cease all communications from us.

Any club documents containing personal information will be password protected, shared with only the relevant persons, and properly maintained to protect each individual’s right to privacy. Membership data shared in the club directory is maintained on the 'Members Only' portion of the website and is never made public.

By providing your personal information, you consent to it being summarized and shared with the Federation of American Women’s Club Overseas (FAWCO) for statistical purposes only.

Photos taken at Club events may be used in AIWC marketing, on the website and newsletter, and on the members only Facebook page.  You have the right to request that a photo that includes you be removed from public viewing.

Email Privacy

The AIWC does not provide, sell, or rent any information to anyone outside the organization (AIWC).

Legal Disclosure

We may disclose your information if required to do so by law, for example to comply with applicable laws, regulations, and codes of practice, or in response to a valid request from a competent authority. We will notify members if such an occasion were to arise.

External Links

www.aiwcfrankfurt.org includes links to external websites. These links do not fall under the www.aiwcfrankfurt.org domain, and the AIWC is not responsible for the privacy practices or the content of external websites. Your use of any linked website is solely at your own risk.

Retention Period

AIWC will retain membership information for the duration of the member’s membership period. Upon termination of membership or non-renewal of membership, membership data shall be archived unless expressly requested that it be removed from the AIWC database by the member. Archived data is retained for statistical reporting purposes only and is not available for use in the running of the club or to contact you for any reason.

Data Rights

All members of AIWC have full access rights to their data and have the right to maintain, change or delete their personal information at any time. Should a pending member or member in good standing opt out of providing contact information, the member may not be able to access to the AIWC website and may not receive information regarding activities and events, contact information for attending events, All Club emails and Neighborhood emails.

Consent

If you have given us your consent to use personal information, you can withdraw your consent at any time. If your withdrawal of consent is for all personal data, this will effectively terminate your membership as we will no longer be able to contact you or manage your membership. Please contact our Data Manager at aiwcfrankfurt.data@gmail.com to provide notice if you wish to withdraw your consent.

Erasure

You may ask us to delete your personal information when it is no longer necessary for us to use it, you have withdrawn your consent to use it, or where AIWC has no lawful basis for keeping it. Please contact us at aiwcfrankfurt.data@gmail.com providing details of the information you wish to have deleted.

Modifications

This privacy policy is subject to change. This is version 1 and was last updated May 18, 2018. We may amend this privacy policy from time to time; please review it periodically. We maintain the option to modify this privacy at any time by electronic notice posted on our website, or All Club Email. Your continued use of our website after the date that such notices are posted will be deemed to be your agreement to the changed terms.



Powered by Wild Apricot Membership Software